Coronavirus COVID-19

Dear Participants, Colleagues and Friends,

We are all concerned by the spread of the Coronavirus (Covid-19) and know that many of you have questions regarding what impact it may have on our congress. For now, none of our partners have cancelled their commitment with us, so the 19th EVECC congress is still going ahead as planned, on the 4 – 6 of June 2020. However, we are working on a back-up plan and alternatives in case we need postpone or cancel the congress.

We continuously evaluate the situation in Belgium and on the other continents, keeping a close eye on decisions taken by the health authorities. As all of you may know, most countries have their own measurements and proceedings in place, and are constantly reassessing the possible risks.

The Belgian Federal government has decided to reinforce current guidelines with additional social distancing measures aimed at countering the rapid spread of Covid-19 for the same purpose. These regulations will be in effect until April 19th, 2020, so we will be able to come back to you more precisely after this date.  

For those with additional questions, local information on the situation in Belgium is provided and updated regularly by the government at: https://www.info-coronavirus.be/.

We completely understand that registered delegates, speakers and sponsors have a lot of questions at the moment regarding their participation to the congress. We therefore decided to add some more information to the FAQ’s and will come with a new update after April 5th.

The well-being of our speakers, sponsors and participants is of course our top priority.

We hope you are and stay safe during the upcoming weeks! 

 

          Céline Pouzot - Nevoret           Joris Robben Kris Gommeren
EVECC President          ECVECC President          Chair of the LOC

 

 

FAQs

We will continue to monitor the latest information available from global public health authorities and will provide updates when possible through the below Frequently Asked Questions section.


Is the EVECC 2020 congress cancelled?

To date, we have received minimal cancellations and no session faculty have officially cancelled. The conference has not been cancelled and we are planning for a successful event, however the situation is fluid and we continue to monitor the impact. Please check the website regularly for updates. 

What if the EVECC congress can’t go ahead due to health and safety regulations?

In case the Belgian health authorities decide to prolong the current measurements, we are working on a back-up plan. This could mean the congress will gets postponed or even cancelled for this year. However, this decision has not been made and in case of cancelation, we are also looking into options for a digital, online version of the congress.

I'm planning to attend, should I wait and see the impact of the Coronavirus before I register?

We will know more about the rapidly changing situation in the upcoming weeks. However, for now our advice is to wait with registering until more is known after April 19th.

Will the early bird registration deadline shift?

Yes, the Early bird registration dates will be shifted to a later date.

What is the EVECC congress cancelation policy?

EVECC, EVECCS and ECVECC are all non-profit organizations. The congress has an insurance for cancellation policies, however at this stage it is unclear whether postponing or cancelling congress due to the covid-19 situation would be covered by this insurance. Therefore, at this moment we must refer to our “regular” cancellation policy, which is as follows:

Cancellation on or before 30 April 2019: payment will be refunded after the conference minus an administration fee of 50%. For cancellations made after this date: no refunds will be made. Exchange rate differences and bank charges will also be deducted. 

Will  the EVECC congress cancelation policy change?

It’s impossible for us to answer this question at this stage, but of course we aim on making a full refund in case we need to cancel the congress with regards to the congress registrations fees or additional items ordered. 

If the congress is cancelled are you refunding hotel costs?

No, the EVECC congress will not refund individual hotel costs. However, most hotels in Ghent have a good cancellation policy. Delegates that booked a hotel via the congress booking module on the website have the following cancellation policies:

Carlton Hotel Gent: Cancellation is possible until 48 hours prior to arrival
NH Gent Sint Pieters: Cancellation is possible until 7 days prior to arrival
Ibis Gent Centrum Kathedraal: Cancellation is possible until 14.00pm, 24 hours prior to arrival
1898 The Post Hotel: Cancellation is possible until 72 hours prior to arrival
Holiday inn Express Gent: Cancellation is possible until 48 hours prior to arrival

In case you booked your room via another booking company or the hotel itself, please contact them directly.

If the congress is cancelled are you refunding flight and other travel costs?

No, the EVECC congress will not refund individual flight tickets and travel costs. If you purchased travel insurance, please contact your provider for information and the next steps.

How is Belgium preparing?

At this stage, the Belgian Federal government has increased the measures to delay further spread of the Coronavirus. This means that until 19 April: 
- People need to stay in their homes unless, they need to; go to work, go to the shop, go to the ATM, go to a doctor or provide help to vulnerable people.
- Schools are closed until April 19th, 2020.
- All public activities are on hold until April 19th, 2020.
- Restaurants and Bars are closed until April 19th, 2020.
- All shops are closed until April 19th, 2020.
- Pharmacies, supermarkets, pet food markets, newsstands, gas stations and hairdressers are open as normal.
- Public transport functions normally, but people are encouraged to only use it for necessary movements.

Local information on the situation in Belgium is provided and updated regularly by the government at: https://www.info-coronavirus.be/.

Additional resources

World Health Organisation

European Commission Health

EU centre for Diseases

Belgian Ministry of Health