Coronavirus COVID-19

Dear Participants, Colleagues and Friends,

We hope you and your loved ones are well and safe. We would like to take this opportunity to thank you and all the members of our community who are playing a vital role in guaranteeing animal welfare in these unprecedented times.

Last week’s there has been intensive contact between the Central Organizing Committee, the Local Organizing Committee of Ghent, and the boards of EVECCS and ECVECC. Despite all good will, due to Covid-19 there was no other option then to cancel the EVECC 2020 congress.

To limit the financial impact of cancelling the congress on non-profit organizations like the Society and the College, we had to wait so long for several administrative validations. This is to explain to all of you the reason for this late notification. We are really sorry if it caused you any inconvenience. Rest assured that we worked hard to find the best solution for you and the Society.

Communications regarding refund options for paid registrations fees will be announced shortly via a separate e-mail to registered delegates and participants. We ask that you please bear with us, to allow us to contact everyone.

Please see the answers to the frequently asked questions down below.

We hope you stay safe during the upcoming months and look forward on meeting you in the near future! 

 

          Céline Pouzot - Nevoret           Joris Robben Kris Gommeren
EVECC President          ECVECC President          Chair of the LOC

 

 

FAQs

We will continue to monitor the latest information available from global public health authorities and will provide updates when possible through the below Frequently Asked Questions section.

 

Is the EVECC 2020 congress cancelled?

Yes, the congress has been cancelled.

Will there be a digital meeting this year?

Yes, in close cooperation with VIN we are planning a digital congress from 25-28th June 2020. More information about this will be send out soon.

What is the EVECC congress refund policy?

EVECCS and ECVECC are all non-profit organizations. The congress has an insurance for cancellation policies and we will offer a full refund with regards to the paid congress fee, social event fees and lab fees and additional items ordered. 

Can I help EVECC, EVECCS and ECVECC in these roaring times?

Please keep in mind that the EVECCS and ECVECC are all non-profit organizations that really need your support. Since all the work is done by volunteers, we would be grateful if you could consider joining us for the digital congress on June 25-28th 2020. The registration for this will open soon and accessible to you in the new registration module.

Are you refunding hotel costs?

No, the EVECC congress will not refund individual hotel costs. However, most hotels in Ghent have a good cancellation policy. Delegates that booked a hotel via the congress booking module on the website have the following cancellation policies:

Carlton Hotel Gent: Cancellation is possible until 48 hours prior to arrival
NH Gent Sint Pieters: Cancellation is possible until 7 days prior to arrival
Ibis Gent Centrum Kathedraal: Cancellation is possible until 14.00pm, 24 hours prior to arrival
1898 The Post Hotel: Cancellation is possible until 72 hours prior to arrival
Holiday inn Express Gent: Cancellation is possible until 48 hours prior to arrival

Please contact the preferred hotel reservations directly to cancel your room as soon as possible via Congress congress@preferredhotelreservations.nl. In case you booked your room via another booking company or the hotel itself, please contact them directly.

Are you refunding flight and other travel costs?

No, the EVECC congress will not refund individual flight tickets and travel costs. If you purchased travel insurance, please contact your provider for information and the next steps. Otherwise please contact your booking platform or airline company directly.

Additional resources

World Health Organisation

European Commission Health

EU centre for Diseases

Belgian Ministry of Health