Abstracts

The European Veterinary Emergency and Critical Care Society (EVECCS) and European College for Veterinary Emergency and Critical Care (ECVECC) invites submission of abstracts for communications and case reports at its 20th Congress. 

SUBMIT YOUR ABSTRACT HERE

Key dates:
Opening abstract submission: 1st December 2022
Deadline abstract submission: 29th of January 2023, 23:59 hrs. GMT +1 
Confirmation of acceptance/rejection: 15th of March 2023
Registration presenting author: Before the 17th of April 2023

Anyone working in areas related to emergency and critical care is encouraged to submit abstracts for oral or poster presentations.

EVECCS and ECVECC have also developed a new initiative for nurses/technicians that you can discover below (point 3).

General Abstract Guidelines: 
Fulfilling the highest ethical standards is essential for abstracts to be considered for review. Furhter information can be found below, please take the time to review these guidelines carefully before submitting a study.

Original studies:
These should represent original research not yet published or presented elsewhere.

Case reports:
These reports should describe new or rare disease conditions or new diagnostic or therapeutic modalities related to emergency and critical care. Case reports describing innovative techniques or approaches to managing clinical conditions and complications are encouraged. The report will usually be of one or more clinical cases. If accepted, case reports will be presented as posters and will not be published in the Journal of Veterinary Emergency and Critical Care.

Deadlines:
Abstracts must be submitted by the 29th of January 2023 to be considered for publication. Confirmation of acceptance/rejection will be given to the presenting author after the 15th of March 2022.

Awards:
Best oral presentations and posters will be awarded. During the submission process please indicate whether or not you wish to participate to the competition.

Authors: 
Authors whose abstracts are accepted will have to register for the congress before the 17th of April 2023. Otherwise, the abstract will not be published in the proceedings.

1. Submission of Original studies
Abstracts may be presented in either oral or poster format. The EVECCS/ECVECC Scientific Joined Committee will make the final decision regarding the type of presentation (oral presentation or poster).

Accepted abstracts of original studies only (not case reports) may be considered for publication in the Journal of Veterinary Emergency & Critical Care if accepted by its editorial board.

- Abstracts should be 350 words not including title, author names, affiliations.
- American English spelling should be used
- No tables, figures, footnotes or bibliography should be included. Tables are only allowed in exceptional circumstances.
- Symbols or special formatting should be avoided
Subsections (e.g., IntroductionMethodsResultsConclusions) are required and should be bolded and followed by a colon.


Sample: Bekijk document 


2. Submission of Case Reports
Case reports may be presented in poster format and they will not be published in the Journal of Veterinary Emergency & Critical Care.

- Abstracts should be 350 words, not including title, author names and affiliations.
- No tables, figures, footnotes, or bibliography should be included. Tables are only allowed in exceptional circumstances.
- Symbols or special formatting should be avoided
- Subsections (Background; describing the background literature, if required, and the aims or objective of this case report, Case presentation; including signalment,    history, relevant physical examination findings, relevant diagnostic investigations, therapy, outcome and follow-up when available, and New/Unique Information describing the novel/unique aspects and the clinical relevance of the report) are required.
- For multiple cases, each patient does not need to be individually described, but differences and similarities should be noted.

3. Submission of Nurse/Tech case presentation
This is a new initiative welcoming Nurses/Techs working in emergency and critical care, who haven’t previously lectured at a formal conference to submit a case report for oral presentation. Through this initiative we hope to welcome new ECC nurses to the EVECC congress and the possibility of speaking at this European event. Candidates selected to present will have the opportunity to attend a zoom meeting to help them prepare for their presentation.

You should have NO prior lecturing experience and must not have received a previous case report award.

- The case should be 350 words, not including title, author names and affiliations.
- No tables, figures, footnotes, or bibliography should be included. Tables are only allowed in exceptional circumstances.
- Symbols or special formatting should be avoided
Subsections (e.g., IntroductionMethodsResultsConclusions) are required and should be bolded and followed by a colon.

Please submit a brief synopsis of the case using the following outline:
Introduction: (including the interesting/unique aspect of the case)
Synopsis: (can follow a standard outline if applicable): Signalment, presenting complaint, triage or initial assessment, vital signs, physical findings, resuscitation, stabilization and interventions, patient nursing care and recovery. Monitoring, therapeutics, final outcome, discussion. NB: focus on nursing care and interventions. Include nursing key points that you have learned from the case. Include specialised skills and/or monitoring used.
Conclusion: The case learning points are summarised.

The presentation format should be similar to the submitted synopsis. Your presentation is limited to 15 minutes in total with 10-12min for the presentation and 3-5min for questions from the audience. 

4. Submission of Student Grant Case Reports
The EVECCS student grant is open to every European undergraduate student that has a cool and interesting ECC case they have been dealing with during their clinical rotation. To participate you will need to submit a case report for review.

- Abstracts should be 350 words not including title, author names, affiliations.
- No tables, figures, footnotes or bibliography should be included. Tables are only allowed in exceptional circumstances.
- Symbols or special formatting should be avoided

For submission of student grant case reports we require these sections that should be bolded and followed by a colon and an enter:
Background: (describing the background literature, if required, and the aims or objective of this case report).
Case presentation: (including signalment, history, relevant physical examination findings, relevant diagnostic investigations, therapy, outcome and follow-up when available). 
Key learning points: the important points you have learned from this case.

Besides the case report, we also ask you to submit a short video introducing yourself, what you have learned from the case you are submitting and why we should choose your case report as the winner for the grant. The short video can be sent by e-mail to president@eveccs.org.

For more details visit the tab: EVECCS  student grant 2022
 

Requirements for reviewing:

Research communications are automatically rejected without further scrutiny if they:

- Are not submitted on-line
- Are received after the closing date
- Exceed 350 words in length (excluding title and author details)
- Are not written in scientific American English grammar
- Are too preliminary in nature or are deemed to be of low scientific quality
- Contain tables, graphs or figures
- Are not relevant to the emergency and critical care field

All abstracts submitted should adhere to high ethical standards and it is the responsibility of the authors to ensure studies are performed in accordance with international, national and institutional laws and regulations.

Submission of proof of official, authorised, ethical approval is mandatory for the following:

  • Any study performed on laboratory animals;
  • Any cross-sectional or prospective study performed on client-owned animals involving invasive procedures (e.g., samples obtained by any procedure similarly or more invasive than needle insertion); 
  • Any cross-sectional or prospective study performed on client-owned animals involving procedures not performed for the direct benefit of the patient(s), even if non-invasive (e.g., POCUS);
  • Any cross-sectional or prospective study performed on client-owned animals involving the use of surplus material from samples obtained for diagnostic purposes;
  • Any study involving procedures not part of standard veterinary care

Proof of ethical approval should be provided in the form of a copy of a formal, dated and signed approval letter from your local ethics committee. The study methodology needs to be evaluated and approved by the local ethics committee; letters stating that an ethical review is not legally necessary based on national laws will not be accepted as proof of ethical approval. If the approval is not in English, the Scientific Committee may request a translation.

Please note that the EVECC Scientific Committee would still strongly recommend seeking ethical review also for retrospective studies that use surplus material, or for any other prospective or retrospective study that might raise ethical issues. 

Examples of areas where ethical issues could arise include but are not limited to:

  • Recruitment of patients
  • Data collection and protection; questionnaires
  • Ownership of data or clinical material
  • Any potential to cause harm or distress to an animal or owner participating in a research study
  • Breaching confidentiality of the owner of an animal during the conduct of the research or its publication
  • Need for informed consent
  • Study designs where decision-making is determined by the study design (e.g., randomisation) rather than the attending veterinary surgeon

If you are planning a research study, please consider that, more likely than not, proof of ethical review will be required. Going through the process of ethical scrutiny provides assurance to the participants and to the publishers of research that ethical issues have been carefully assessed and that design and conduct of the research meets agreed standards. Ethical review can only be effectively carried out prior to the research being conducted. For client-owned animals, ethical approval does not substitute owners’ consent, which is required for procedures, treatments, and use of patient samples or data.

EVECC reserves the right to reject any abstracts not meeting the above criteria, where the Scientific Committee deems an ethical review essential but adequate proof of ethical review is not provided, or where justification for exemption is considered inadequate. 

For accepted abstracts to be published in the Journal of Veterinary Emergency & Critical Care (JVECC), in addition to the above criteria, authors should also adhere to the journal’s ethical guidelines: (https://onlinelibrary.wiley.com/page/journal/14764431/homepage/forauthors.html).  

If you should have any questions, please contact the scientific committee

 Kind regards on behalf of the Scientific Committee,



Giacommo Stanzani

Chair of the Scientific Committee

For questions to the Scientific Committee: SC@eveccs.org
For questions regarding abstracts: abstracts@evecc-congress.org