Symposium information

Date
Wednesday 3 June 2020 

Venue
Gent ICC
Van Rysselberghedreef 2 
9000 Gent
Belgium

Registration desk
The registration area in the conference centre will be open for registration:

Wednesday 3rd of June 2020:

Exhibition opening times
Wednesday: 

Payments
Registration is valid on receipt of payment that must be submitted at the same time. Payment can be made by a secured online credit card payment. Upon receipt of your completed registration form and payment, you will receive a written confirmation or an e-mail of your registration. All payments should be made in EUROS (€). Personal cheques and foreign currency are not accepted. More information about payment procedure can be found in the on-line registration form.

Cancellation and refunds
The Congress Secretariat (info@evecc-congress.org) must be notified in writing in case of cancellations. Cancellation on or before 30 April 2019: payment will be refunded after the conference minus an administration fee of 50%. For cancellations made after this date: no refunds will be made. 
Exchange rate differences and bank charges will also be deducted.

Language
The official language of the symposium is English.

Conference badges
All participants, accompanying persons and exhibitors must wear the identification badges. Entrance to meeting halls and exhibition area will not be permitted to any person without badge.

Liability
Upon registration, participants agree that neither the Organizing Committee nor the Conference Secretariat can be subject to any liability concerning participation related activity. Participants should, therefore, organize their own (health and travel) insurance(s).

Official Letter of Invitation
Official letters of invitation designed to help overcome administrative difficulties in certain countries may be requested after completing the online registration process and congress registration payment. It must be understood that such letters do not represent a commitment on the part of the Organizing Committee or the Congress to provide any financial assistance. 

Photos and Videos
Photos and Videos During conferences organized by PCO on behalf of VECCUS it is possible that photos and/or videos are made. These photos and/or videos can be used for or on publicly accessible websites for illustration purposes and/or to give form to the website(s) related to PCO on behalf of VECCUS and/or the client and/or for or in news items, reports, newsletters, guides, leaflets, advertising and/or social media related to PCO on behalf of VECCUS and/or the client. You are entitled at any time to object to this processing of personal data by sending a statement to that effect to the PCO. PCO on behalf VECCUS will, where reasonably possible, erase the personal data and, if this is not possible, cease further use of the personal data.

Safety and Security
It is advisable that you do not leave bags or suitcases unattended at any time, whether inside or outside the session halls or congress building.  The Organizers cannot accept liability for personal accidents or loss of or damage to private property of participants. 

Pets
Please note that pets are NOT allowed in any of the rooms of the Gent ICC and are therefore prohibited during the symposium!